I can write, dear professor

Use salutation correctly

If you know the name of the recipient, be sure to use it in the salutation. Make sure you use the correct spelling - if you are unsure, ask again beforehand. A misspelled name is always an unfavorable prerequisite for a desired business relationship.

In case you do no specific contact person have use the wording "Dear Ladies and Gentlemen," - even if you are almost (!) Sure that no women or men are employed in the company. If you are not sure whether the addressee is a man or a woman (because you cannot clearly assign the first name to a gender - e.g. because it is a foreign or abbreviated name), write them "Dear Ms. Schuster or dear Mr. Schuster,".

Depending on the progressiveness of your corporate culture, you can also use variants how "Hello, dear Mr. Klein," , "Good afternoon, Mr. Klein," or (if familiar) "Good afternoon, dear Mr. Klein," or. "Dear Mr. Klein," instead of the classic "Dear Mr. Klein," think. However, only use these forms of address if you can be absolutely sure that they are appropriate for the situation. The formulation is possible, but has already gone very out of fashion and is more likely to be used by women than men "Dear Ms. Gross,".

Should more people be addressed, name the most senior person first. In the case of people of the same rank, the lady is addressed first. Usually two people are addressed in one line:
Dear Ms. Groß, dear Mr. Klein,
In the case of double names and long names, a more harmonious look is recommended because of the distribution on two lines:
Dear Ms. Groß-Weißenheim,
Dear Mr. Hollenkamp,

Title holder often attach great importance to mentioning your title - at least in written correspondence. So do not omit any titles and make sure to write them correctly. Here are some examples:

  • The PhD is abbreviated:
    Dear Doctor. White,
    Dear Dr. Black,
  • The Professor title is written out and "superimposed" an associated doctorate:
    Dear Professor Sandmann,
    Dear Professor (or alternatively: Professor) Steinfeld,
  • Nobility title are generally mentioned without the addition "Mr / Ms" or omitted from the written salutation:
    Dear Count von Meiersheim,
    Dear Countess von Weilersbach,
    Dear Mr. von Meiersheim,
    Dear Ms. von Weilersbach,
    If in doubt, inquire in the relevant literature about the exact use of individual nobility titles.
  • Official are addressed either by name or with the official title (for ministerial titles, the addition "Minister" is optional):
    Dear Mr. (Minister) Esters,
    Dear Minister,
    Dear Mayor,
    Dear Lord Mayor,
    Special regulations apply to ecclesiastical titles and persons in the diplomatic corps. If in doubt, look up the correct salutation for address as well as written and verbal salutation in special books.
  • Academic diplomas can be mentioned in the address, but omitted in the salutation. In the case of engineers with a doctorate (Dr.-Ing.) Or professor (Prof. Dr.-Ing.), The higher title suppresses the lower-ranking one:
    Dipl.-Ing. Meier is written to:
    Dear Mr. Meier,
    Dr.-Ing. Müller is written to:
    Dear Doctor. Müller,
    Prof. Dr.-Ing. Schulze is written to:
    Dear Professor Schulze,